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Embrace the Hassle-Free Approach to Course Distribution & Management

Take advantage of uQualio’s Course Management System to share courses, build directories & channels, assign admin roles – and do many more things!

No coding, credit card, & upfront payment required

uqualio course builder features

NO sophisticated tools to confuse you. Self-Service Video Guides make everything super-easy.

Simple yet powerful Course Management so that you always stay on top of your uQualio account!

Draft to Final Version

Directories, Channels & Landing Pages

Course Distribution

Advanced Distribution

Course Programs

Manage Course

Admin Roles & Responsibilities

Versionalize Your Course Draft

All wonderful things start with a draft and so does your first course on the uQualio.

  • Your newly created course automatically saves in the easy-to-read “Drafts” overview and stays there until you choose to have it in the Final version.
  • You can rework the video eLearning course in “Drafts” as many times as you want before finalizing or distributing it.
  • Once your course is ready, you can choose to versionalize it to save in the final “Version” overview.
  • Or, directly distribute it to users – then it appears in the “Published” overview.
  • You can update any of your courses at any time, without changing the corresponding shareable link or QR code. Note that a course becomes non-editable if you add the Compliance feature under Configuration to it.
uQualio Course Distribution

Create Directories, Channels & Landing Pages

To manage and organize your video training courses, you have three levels: the directory, the channel, and landing page.


You can choose to add a Directory Level to the platform, and you can enable (or disable) the Directory, where all your courses, channels, and users are displayed.

  • Once the directory is enabled, you must decide whether the directory can be accessed publicly or privately.
  • A directory can be customized to either show either all courses, all channels, or a mix of both.
  • The users can only see what they have access to
  • A directory can also be turned off completely, so users only see the channels they are added to.


A channel works as a playlist for your video courses and acts as an excellent way to organize and distribute your courses. All courses are published on one or more channels, where you can give users different access rights, including as a standalone course, only accessible via a link.

You can create individual channels for different training programs specific to different departments internally within your organization, or only for external partners, or as a mix between internal users and extended enterprises, or for your customers as end-users.

  • A Channel works as a “playlist” or “course academy,” where your users find the courses you have shared with them.
  • A channel can be personalized to match the training area, your products, or your customers.
  • Once a channel is set up, you must decide between two types of user visibility:
    • Public Channel: Anyone with a link from a public browser can view your channel with public courses. It requires no registration and courses can be published to both anonymous and known users.
    • Private Channel: All intended users must be invited by email or SMS to private channel courses. They can be invited to the channel directly or to individual courses.
  • Once courses are displayed on the Channel, you can distribute them to one or more user groups with different access rights.
  • Based on your requirements, you can add the course to one or more channels with different access rights. To learn more, see “Distribute Your Course.”

Landing Pages

Available as an add-on, the Landing Page can be designed for any purpose.

  • You can find this option on “Design Your Page.”
  • You can create your customized landing page (like any other webpage) using the drag-and-drop Landing Page Editor, making it possible to add pictures, text, links, etc.
  • Use the built-in AI Text Generator to make the content for your landing page – or just auto-correct or fine-tune what you have already written using it.
uQualio Design Directories & Channels

Distribute Your Course

The uQualio video4learning LMS is also an excellent content distribution platform, with a range of “basic” and “advanced” settings that help you customize course distribution to match your needs.

Distribution Settings

A course can be distributed in three different modes, with multiple advanced distribution settings to match your specific needs.

Under the “Distribution” Settings, select one of the three options below: 

  • Public: Your course is public and open for anyone to view and complete.  
    • Can be seen publicly on the directory, channel, or found via link or QR code
  • Private: Only invited users can view and access the course.  
    • Invite by email or SMS – or available when logged in to the directory and channel. 
  • Protected: All registered users signed into the account can access the course.  
    • Used with private channels.

This adds the course to your channel(s).

  • Based on your requirement, you can either select one or more channels from the dropdown menu.
  • When you add a course to multiple channels, you send it to multiple user groups at the same time.

Choose from the three options below:

On Channel: The course will be listed on the channel(s) selected.

Via Link: The course will be shown to admins on the channel, but users will not be able to see it on the channel. It can only be accessed via the link.

Standalone: The course does not have a channel button that leads them to other courses, so it stands alone.

You can define how long you want the course to be active by choosing the start and end dates, and times – or even leave it open-ended.

You can choose to allow the users to share the course (applicable to public and protected courses), and the badges/certificates achieved by them on social media.

If you have activated an eCommerce subscription on the platform, you can turn your Course into a “Sales” item. A sales course is shown to both anonymous and authenticated users. People buy access to a sales course directly on the platform with their credit card.

  • The course will be made “available for sale” on your channel or via a direct link to the course.
  • You can enable this feature under “Configuration.” You need to set up a Stripe account and add prices to the course.

If you want to further customize “Course Distribution,” see: “Advanced Distribution Options.”

Add Users

Invite users with the following ways:

Add New: Manually enter email or phone number to add one or more users.

Add Existing: Click the user you want to add.

Upload Users: Upload more users by using the file template without changing the rows.

User List: Add an existing user list to the course.

Invite Users

Decide how you want to invite users

  • Edit the invitation text to match your needs.
  • Invite users via email or SMS, or both.
  • Decide whether you want to send it out instantly, later, or make it available without any invitation.

Validate Distribution Summary

Before the invitation is sent out, you get a summary overview of all your choices, specific to the course to be distributed.

  • Check if everything is as you want them to be.
  • Click “Accept” to send the invitation out.

Use Advanced Distribution Options

Publish online courses easily with higher levels of customization on the uQualio video training platform. Advanced Distribution options give you access to additional course distribution-related settings that allow you to set different parameters to support varied uses of your video eLearning courses, such as:

  • Certification with a limited number of times you can take the test,
  • Timed Competition where you time the release of each video topic, and
  • Lead Generation courses, where the user has public access to only the first video topic, and then needs to sign up to see the next videos.


Under Advanced Settings, you can do the following:

If your course has more than one video, you can decide how they present them to the user.

  • Show All: All topics are shown to the user (default)
  • Show Next: A new video is shown once the user finishes a video with a quiz.
  • Show Next When Passed: A new video is shown if the user completes a video while correctly answering all quiz questions.
  • Show Single: A new video is shown once a predefined period elapses.
  • Must Watch Video to End: The user cannot skip watching parts of the video, and it must be seen from start to end.

If your course has more than one video, you can let the user receive the course as drip training.

  • Here, you define the time interval between the availability of the videos.
  • The admin can view all videos, but the user views videos as per the time frame selected and progresses according to elapsed time.
  • This feature works with all other modes except the “Show all” option under “How to Display Videos.”

Remember to activate Schedule Invitations under this section, as this enables the system to send out a new notification at the beginning of each interval.

The options here allow you to choose how the Test should be set and displayed.

  • Show when all topics are done (Default): The test is shown when the last video is available.
  • Show as separate topic: Test is shown as a separate topic, and not shown until the last video is finished.
  • Show always: “Test” Button is always shown
  • Do not show: Doesn’t display the “Test” at all.
  • Tick this box to show the last two topics as one.
  • This is useful if you have a brief introduction video to how the test works.
  • When you make a question for a video topic available for the quiz and test. (Default)
  • You can disable all quiz questions in your course by checking this setting.
  • This may be relevant if you only want to give the user the test, but no quiz.
If you have activated an eCommerce subscription on the platform, you can turn your Course into a “Sales Item”. A sales course is shown to both anonymous and authenticated users. People buy access to a sales course directly on the platform with their credit card.
  • The course will be made “available for sale” on your channel or via a direct link to the course.
  • You can enable this feature under “Configuration.” You need to set up a Stripe account and add prices to the course.

This feature activates a lead generator for your content.

  • You allow users to watch the first video topic without signing into the uQualio eLearning platform, and to view the next topics they get a sign-up notification.
  • Remember to activate the “User Permission” to get the users’ permission to contact them again.
  • Note that when a user signs up through the lead generation feature, they are counted as active users on the platform.

You can set the location where the user will be navigated after passing or failing the test.

  • Pass the Test: Enable the option and set the title for the navigation button and the URL for the page the user must be directed to. The default navigation options are:
    • Invited courses.
    • In-progress courses
    • Directory
  • Fail the Test: Define navigation to show when the user fails the test. You can choose from the options below:
    • Train again (default)
    • Retake test
    • “Train again” and “Retake test”

Automate Course Management With Programs

You can automate the uQualio’s Online Course Management System with “Programs.” Automating “User” and “Group” Management with Programs makes operations simpler, eventually minimizing risk of errors and saving time on standard processes.

  • A Program is a collection of Users Lists and Group Lists you manage as a single unit.
  • As a Program Manager, you can create a program with your preferred Users Lists and Groups Lists.
  • It allows you to invite all the selected Users to all Course Groups within the program.
  • Whenever you update a list, it automatically gets reflected in the program.
  • With the “Programs” feature, you can easily add or remove users, as well as add or remove courses, without having to go through every course individually.
  • It also gives you an overview showing all the users which course they have not accessed, what they have opened but not finished, and which ones they have passed.
Automate Course Management with Programs

Manage Your Courses

The uQualio video eLearning platform’s course management system allows you to manage your courses and users with ease.

Once the course is distributed, you may want to look at the Course Page to better monitor and manage it. Note that all course widgets can be turned “on” and “off” under Configuration > Settings > Course Widgets.

Here, you can track users’ activities and see “Badge” distribution.

On the Course Page, you can send a message to all the users by clicking “Send Message.” This can be done by selecting one of more options below:

  • User Notification: Sends a message to the user’s notification feed that can be found on the user’s profile page.
  • User Message: Sends/posts a message to the Message widget on the course page. Can be activated and deactivated under Configuration/Settings/Course Page Widgets
  • Email: Sends a message to the user as an email.
  • SMS: Sends a message to the user as a text SMS.

Click “Reports” to see the course-specific report’s data and find feedback from the users.

In the uQualio account, you can manage user access to the platform.

  • Reset Password: Choose one or more users, go to reset the password, and confirm to send the “uQualio change password” email to them, which will log them out of the platform.
  • Reset User: Choose one or more users, go to reset user, and confirm. The selected users will be logged out from all devices without a notification email.
  • Copy Reset Password Link: If the user is unable to find the “password reset” link, a shareable “password reset” link can be generated and sent to them via email or SMS.
  • User Status: This is displayed based on the steps followed by the user, including Pending, Invited, Active, Inactive, Deleted, Banned, and Purge.
  • Bulk Edit: This is where information for all the selected users is updated.

Assign Admin Roles & Levels

On the uQualio video4learning platform, you can assign course management roles across your team or organization.

  • Account Managers: They are Super Admins. This role can do anything.
  • Course Assistants: This role allows you to delegate responsibility for a single private course to a user. This is helpful if a manager needs to be able to add their own employees to a course. You assign this role when you invite a user to a specific course.
  • Content Managers: This role can create and publish content; however, they have no access to user data. It is ideal for external consultants.
  • Channel Managers: This role can edit channels, as well as create content and course groups. It is perfect for department managers.
  • Course Managers: This role can create content and course groups. It is ideal for key account managers, partner managers, training managers, or teachers.
  • Program Manager: A limited-access role, which doesn’t have access to Configuration, but can access Users and Reports in the Program.

Course Management & Distribution Process

Course Management & Distribution Schema
uQualio customizable schema

Built-in Features & Functionality That Make Course Distribution & Management a Walk in the Park!

Finalize Content

Save your unready courses in “Drafts.” Rework them as many times as you want until they are ready to be published/distributed.

Create Channels/Directories

Create and customize channels, so that you can add your course to one or more channels (public or private), or landing pages.


Invite learners publicly, privately, or in protected mode. Take advantage of the “Advanced” Settings for additional customization options.


Assign admin roles and levels for course creation, distribution, and/or management. Automate course management with Programs.

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